conference table from above

Chances are, your office conference room is broken.

How painful is it to sit through a meeting where a presenter holds the stage, but spends most of his or her presentation time overwhelmed by the technology in front of him/her? Their presentation eventually comes together, but not without judgment.

Besides reflecting poorly on the presenter, meetings like this are simply a waste of everyone’s time. You’ve probably sat through a meeting like this–nearly everyone has, so you won’t be surprised to hear that we’ve identified this format as one of the major problems with today’s modern conference room.

The fault is not actually the presenter. In reality, the layout and connectivity of the conference room are flawed. Research shows us that meetings structured this way aren’t built for getting real work accomplished. There is currently a disconnect between the work and the physical rooms businesses have provided their employees.


The standard meeting room setup usually involves one screen at the end of a long conference table, meaning these meeting spaces are rarely utilized for real work purposes. Productive learning doesn’t take place this way.

Watch the designers of media:scape explain how innovation happens best in dynamic settings:

The media:scape Design Story

True collaboration involves everyone’s input. Giving and seeking input from your peers can happen productively both in person and remotely. Devices embedded into the office furniture, like the Steelcase media:scape, allows you to work seamlessly connect your local office and off-site employees for a more collaborative approach.

For starters, the technology is hidden.

Collaborative Technology in the Conference Room

We weave these tools into the routine of everyday life.

Teammates open the media well to connect a USB to your laptop, smartphone, or tablet — it will connect to any device. Then, you can share your screen with just a click of the puck making it quick and easy, while removing most of the barriers to technology.

Now, back to that meeting presenter. Not only have you now created a simple fix for the technology issues (with no special instructions required), but you’ve also opened up the stage for more than one speaker. Anyone in the room can share their screen, giving them the freedom to add to the discussion.

With hide-away technology and collaborative functionality, you’ll find that these spaces get used more often by small groups, project teams, and even by individuals to connect to offices in other locations. You’ll be pleasantly surprised by the improved efficiency of your conference rooms once you outfit them with the appropriate layout, meeting tables, and technology.

Explore the office furniture to fit your own modern meeting space in our Collaborative Spaces Gallery.

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